Transcripts and Diplomas

Transcript Request Forms
Please be sure to choose the correct transcript request form. If you're not sure which form to use, please contact the Registrar's Office.
 
 
 
To request a transcript
Fill out the appropriate transcript request form, or include the following information in a letter:
  • Full name and any former names used while attending any of the universities
  • Social security number or student identification number
  • Date of birth
  • Dates of attendance at each university attended
  • Current address and daytime phone number
  • Complete address to which each transcript is to be sent
  • Your written signature (federal law prohibits acceptance of a computer-generated signature)

Mail or fax the completed form or letter to:

 

Records/Registration, Enrollment Services

Attention: transcripts

1200 South Jay Street

Northern State University

Aberdeen, S.D. 57401

Fax: 605-626-2587

 

Transcript Fees

The charge for each official transcript is $9, payable at the time the request is made.

Make checks payable to Northern State University. Credit card information is also accepted. Payment must be received before transcripts will be sent.

 

Exclusions and Restrictions

Email or telephone requests will not be honored

  • Transcripts will not be issued to anyone with an outstanding balance owed to any of the six universities listed below under "What is an official transcript?"
  • Copies of test scores (for example, TOEFEL, GRE, ACT, SAT, GMAT, CLEP, AP) or transcripts of academic work from other institutions will not be provided; you must contact the original institution
What is an official transcript?
An official transcript is a legal document printed on safety paper which bears the university seal and university registrar's signature for each university attended.
 
The six South Dakota public universities listed below share student records in a single database:
  • Black Hills State University - Spearfish
  • Dakota State University - Madison
  • Northern State University - Aberdeen
  • South Dakota School of Mines and Technology - Rapid City
  • South Dakota State University - Brookings
  • The University of South Dakota - Vermillion
Students may obtain a consolidated set of academic transcripts from any university reflecting all academic credit from all South Dakota public universities. For coursework taken Fall 2003 and later, students no longer need to request a transfer of courses from one South Dakota public university to another.
 
If you have been asked to submit an official transcript, you should request that it be mailed directly to the requesting individual, school or company; or, if they allow it to be enclosed with an application, you should enclose it in the unopened NSU envelope in which you receive it.
 
Unofficial Transcripts
Unofficial transcripts may be obtained through WebAdvisor. Log in and choose the unofficial transcript/course listing option on the student menu.

 
Online Ordering and Electronic Transcripts
NSU has partnered with Parchment Inc. to offer online transcript ordering. Parchment also can provide online PDF versions of official transcripts. If a form or application must be sent with your transcript, please request directly from the NSU Registrar's Office. Online ordering cannot include extra documents.
 
There is still a $9 fee per official copy. Parchment will not issue unofficial transcripts. Please note that you'll need a credit or debit card to order a transcript online. If you are sending an official transcript to the South Dakota Department of Education for certification, please select the electronic delivery option and have it sent to certification@state.sd.us.
 
 
Diplomas/Duplicate Diplomas
A diploma is a certificate issued by NSU that indicates a student has successfully completed the requirements for a specific degree. One official diploma is mailed to you upon graduation. It will include the student€™'s name, date and degree earned.
 
Additional duplicate diplomas may be requested in writing from the Registrar€™'s Office for $10 per duplicate diploma. Signatures on a duplicate diploma will reflect current officers and may not match the original document. Majors are not recorded on the diploma, but a transcript will reflect that information.
 
Only diplomas from Northern State University are available from the Registrar's Office. We do not duplicate diplomas from Si Tanka or Huron University.
 
To request a duplicate diploma, please fill out the Duplicate Diploma Request Form or include the following information in a letter:
  • €Full name and any former names used while attending any of the universities
  • Social security number or student identification number
  • Date of birth
  • Approximate date of graduation
  • Current address and daytime phone number
  • The name you wish to you on your diploma (i.e. John Smith or John W. Smith or John William Smith)
  • Whether or not you need a diploma cover
  • Complete address to which each diploma is to be sent
  • Your written signature (federal law prohibits acceptance of a computer-generated signature)
Mail or fax the completed form or letter to:
 
Records/Registration, Enrollment Services
Attention: Transcripts
1200 South Jay Street
Northern State University
Aberdeen, S.D. 57401
 
Fax: 605-626-2587